DCI — Supply of (lot 1) 50 deep freezers, 200 display fridges and 415 cool boxes, and of (lot 2) 24 vacuum packing machines

Country: Bhutan
Language: EN
Number: 1462470
Publication date: 19-04-2017
Source: TED
Tags: Cooling and ventilation equipment

Description

1.Publication reference:EuropeAid/138393/IH/SUP/BT.

2.Procedure:Open.

3.Programme title:Technical cooperation project in support of the renewable natural resources sector in Bhutan.

4.Financing:Financing Agreement ASIE-DCI/2012/024-444 technical cooperation project (TCP) in support of the renewable natural resources sector in Bhutan.

5.Contracting authority:Gross National Happiness Commission (GNHC), Tashichhodzong, Thimphu, BHUTAN.

6.Description of the contract:Supply of (lot 1) 50 deep freezers, 200 display fridges and 415 cool boxes, and of (lot 2) 24 vacuum packing machines.

7.Number and titles of lots:2 lots.Lots; titles:lot 1; cooling devices;lot 2; vacuum packing machines.

8.Eligibility and rules of origin:Participation is open to all natural persons who are nationals of, and legal persons (participating either individually or in a grouping — consortium — of tenderers) which are effectively established in, a Member State of the European Union or in an eligible country or territory as defined under the Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union"s instruments for financing external action (CIR) for the applicable instrument under which the contract is financed (see also heading 22 below). Participation is also open to international organisations.In accordance with Article 31(7) of the basic Act Regulation 1905/2006, the Commission Financing Decision dated 3.12.2013 derogates that natural and legal persons from the neighbouring countries China, India, and Nepal, having traditional economic, trade or geographical links with Bhutan, shall be eligible for participating in procurement procedures: the purchase and use of supplies (services, products and materials) originating there shall be eligible.All supplies under lot 1 must originate in 1 or more of eligible countries. Supplies of lot 2 can originate in any country.

9.Grounds for exclusion:Tenderers must submit a signed declaration, included in the tender form for a supply contract, to the effect that they are not in any of the situations listed in point 2.3.3 of the ‘Practical Guide’.

10.Number of tenders:Tenderers may submit only 1 tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than 1 lot. Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.

11.Tender guarantee:No tender guarantee is required.

12.Performance guarantee:The successful tenderer will be asked to provide a performance guarantee of 5 % of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the contracting authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.

13.Information meeting and/or site visit:No information meeting is planned.

14.Tender validity:Tenders must remain valid for a period of 90 days after the deadline for submission of tenders. In exceptional circumstances, the contracting authority may, before the validity period expires, request that tenderers extend the validity of tenders for a specific period (see paragraph 8.2 of the instructions to tenderers).

15.Period of implementation of tasks:The supply should take place within ninety 90 days of the contract signature.

16.Selection criteria:The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are subcontractors:The selection criteria for tenderers to lot No 1 are as follows:1) Economic and financial capacity of tenderer (based on i.a. item 3 of the tender form for a supply contract). In the case of the tenderer being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed:The selection criteria for tenderers are as follows:Criteria for legal and natural persons:1. the average annual turnover of the tenderer must be at least twice the annualised maximum budget of the contract; and2. current ratio (current assets/current liabilities) in the last year for which accounts have been closed must be at least 1. In the case of a consortium, this criterion must be fulfilled by each member.2) Professional capacity of tenderer (based on i.a. items 4 and 5 of the tender form for a supply contract). The reference period which will be taken into account will be the last 3 years from the submission deadline:Criteria for legal and natural persons:1. has a certificate of qualification/dealer certificate appropriate to this contract, such as an accreditation as agent, dealer or retailer provided by a refrigerator manufacturer;2. at least 5 permanent staff currently work for the tenderer in fields related to this contract;3. at least 1 permanent staff member has a technical diploma or is a technician in the field of refrigeration with minimum 3 years" proven experience.3) Technical capacity of tenderer (based on i.a. items 5 and 6 of the tender form for a supply contract). The reference period which will be taken into account will be the last 5 years from the submission deadline.Criteria for legal and natural persons:1. the tenderer has delivered supplies under at least 2 contracts, the total accrued budget of which is at least 200 000 EUR (roughly equivalent to BTN 15 000 000) for the supply of commercial refrigeration equipment which were implemented during the following period: 5 years from the submission deadline.This means that the contract the tenderer refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, final acceptance). In the case of projects still ongoing only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value.The selection criteria for tenderers to lot No 2 are as follows:1) Economic and financial capacity of tenderer (based on i.a. item 3 of the tender form for a supply contract). In the case of the tenderer being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed.Criteria for legal and natural persons:1) the average annual turnover of the tenderer must be at least twice the annualised maximum budget of the contract; and2) current ratio (current assets/current liabilities) in the last year for which accounts have been closed must be at least 1. In the case of a consortium, this criterion must be fulfilled by each member.2) Professional capacity of tenderer (based on i.a. items 4 and 5 of the tender form for a supply contract). The reference period which will be taken into account will be the last 3 years from the submission deadline.Criteria for legal and natural persons:1) has a certificate of qualification/dealer certificate appropriate to this contract, such as an accreditation as agent, dealer or retailer provided by a vacuum packaging machines manufacturer;2) at least 5 permanent staff currently work for the tenderer in fields related to this contract;3) at least 1 permanent staff member has a technical diploma or is a technician in the field of vacuum packing with minimum 3 years" proven experience.3) Technical capacity of tenderer (based on i.a. items 5 and 6 of the tender form for a supply contract). The reference period which will be taken into account will be the last 5 years from the submission deadline.Criteria for legal and natural persons:1) tenderer has delivered supplies under at least 2 contracts, the total accrued budget of which is at least 40 000 EUR (roughly equivalent to BTN 3 000 000) for the supply of vacuum packing machines or similar items, which were implemented during the following period: 5 years from the submission deadline.This means that the contract the tenderer refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, final acceptance). In the case of projects still ongoing only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value.In case a tenderer applies to both lot No 1 and lot No 2, the tenderer must comply with the selection criteria as indicated under each lot.Capacity-providing entities:An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the contracting authority are when the tenderers rely in majority on the capacities of other entities or when they rely on key criteria. If the tenderer relies on other entities it must prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the contracting authority.With regard to technical and professional criteria, a tenderer may only rely on the capacities of other entities where the latter will perform the tasks for which these capacities are required.With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.Critical tasks:The contracting authority requires that the following critical tasks be performed directly by the tenderer itself, or where the tender is submitted by a joint venture/consortium, by one of its participating members: the supplied equipment maintenance during the first year.

17.Award criteria:Price.

18.How to obtain the tender dossier:The tender dossier is available from the following Internet address: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome The tender dossier is also available from the contracting authority. Tenders must be submitted using the standard tender form for a supply contract included in the tender dossier, whose format and instructions must be strictly observed.Tenderers with questions regarding this tender should send them in writing to:Mr Kencho Thinley, Imprest Administrator, Project Coordination Unit, European Union Technical Cooperation Project (on behalf of Gross National Happiness Commission, GNHC), EUTCP in Support of Renewable Natural Resource (RNR) Sector, Policy and Planning Division, Ministry of Agriculture and Forests, Tashichhodzong, Thimphu, BHUTAN. E-mail: Mr Pema Thinley, pemathinley@moaf.gov.bt(mentioning the publication reference shown in item 1) at least 21 days before the deadline for submission of tenders given in item 19. The contracting authority must reply to all tenderers" questions at least 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be published at the latest 11 days before the submission deadline on the EuropeAid website at https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome

19.Deadline for submission of tenders:20.6.2017 (16:00), Bhutan time.Any tender received by the contracting authority after this deadline will not be considered.

20.Tender opening session:21.6.2017 (9:30), Bhutan time, Thimphu, Tashichhodzong, Ministry of Agriculture and Forests (MoAF), Policy and Planning Division (PPD), Meeting Room.

21.Language of the procedure:All written communication for this tender procedure and contract must be in English.

22.Legal basis:Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union"s instruments for financing external action and DCI Development Cooperation Instrument for Asia — 2012: Regulation (EC) No 1905/2006 of the European Parliament and of the Council of 18.12.2006 establishing a financing instrument for development cooperation. See Annex A2 of the ‘Practical Guide’.In accordance with Article 31(7) of the basic Act, the Commission Financing Decision derogates that natural and legal persons from the following neighbouring countries China, India, and Nepal, having traditional economic, trade or geographical links with Bhutan, shall be eligible for participating in procurement procedures: the purchase and use of supplies (services, products and materials) originating there shall be eligible.

23.Additional information:The supply is to be delivered duty-free, by reference to the provisions of Article 13 of the Financing Agreement ASIE-DCI/2012/024-444 signed on 7.8.2014 with the European Union.